Faculty members applying for tenure and/or promotion in the spring of 2024 to stand for promotion and/or tenure in 2024–2025.

Candidates for promotion and/or tenure should consult Policies and Procedures Governing Promotion and Tenure in the Faculty Handbook.

Helpful form: Executive Summary Form for Promotion and Tenure Dossiers

All Promotions & Tenure Candidates

date action
March 1, 2025** Candidate notifies Dean of intent to stand for promotion and/or tenure in the next academic year, 2024–2025.
April 15 Candidate, Chair (or Marlboro Institute Director of Faculty Development), and Dean completes a list of twelve potential external evaluators of scholarship/creative work to take place in summer 2024.
May 15 Chair (or Marlboro Institute Director of Faculty Development) secures commitment from outside reviewers.
June 3 Candidate delivers external dossier of scholarly/creative work to Chair (or Marlboro Institute Director of Faculty Development) to be reviewed by outside reviewers.
September 3

Academic Affairs assembles confidential supplemental file consisting of external evaluators’ review of scholarly/creative work.

Candidate submits their internal dossier to Academic Affairs.

Note: Candidate does not have access to confidential supplemental file at any time.

Review Processes

Fall Review Process

Date action
October 1, 2024

DPTC completes its review of tenure and promotion cases and DPTC Chair forwards copies of the report and the recommendation to the Dean, Faculty Status Committee (FSC) and the Candidate. After this deadline, the DPTC Chair forwards an informational copy to the Chair (or Marlboro Institute Director of Faculty Development).

Chair (or Marlboro Institute Director of Faculty Development) completes review and forwards a copy to the Dean, the FSC, and the Candidate. After this deadline, the Chair (or Marlboro Institute Director of Faculty Development) forwards an informational copy to the DPTC Chair.

Academic Affairs makes the dossier and confidential supplemental file available to the FSC and Dean.

Within five business days of receipt of reviews from the DPTC and Chair (or Marlboro Institute Director of Faculty Development), the Candidate has the right to address a written response to the reviewers at the next level.

Note: Candidate does not have access to confidential supplemental file at any time.

November 15

FSC completes its review and forwards a copy to the Vice President of Academic Affairs (Provost), Chair (or Marlboro Institute Director of Faculty Development), DPTC Chair, and the Candidate. After this deadline, the FSC forwards an informational copy to the Dean.

Dean completes review and forwards a copy to the Provost, Chair (or Marlboro Institute Director of Faculty Development), DPTC Chair, and Candidate. After this deadline, the Dean forwards an informational copy to the Chair of the FSC.

Within five business days of receipt of the FSC’s and Dean’s review, the Candidate has the right to address a written response to the reviewers at the next level.

Note: Candidate does not have access to confidential supplemental file at any time

December 2 Deadline for Candidate to withdraw from consideration for tenure and/or promotion by notifying Dean in writing.
December 11

Provost delivers written recommendations to the President with copies to the Candidate, the Candidate's Dean, and the Chairs of the FSC and DPTC. The Provost forwards the candidate's dossier to the President of the College.

Within five business days of receipt of the Provost’s review, the Candidate has the right to address a written response to the reviewers at the next level.

December** The President of the College makes a recommendation to the Academic Affairs Committee of the Board of Trustees. The Provost presents all tenure and promotion cases to the appropriate committee of the Board of Trustees. As the full Board does not meet in December, when the Board of Trustees convenes their spring meeting, they will vote on the motion of the Committee. Within five business days of the Trustees' decision the Provost will notify the Candidate in writing, electronically.

Spring Review Process

date action
February 18, 2025

DPTC completes its review of tenure and/or promotion cases and DPTC Chair forwards copies of the report and the recommendation to the Dean, Faculty Status Committee (FSC) and the Candidate. After this deadline, the DPTC Chair forwards an informational copy to the Chair (or Marlboro Institute Director of Faculty Development).

Chair (or Marlboro Institute Director of Faculty Development) completes review and forwards a copy to the Dean, the FSC, and the Candidate. After this deadline, the Chair (or Marlboro Institute Director of Faculty Development) forwards an informational copy to the DPTC Chair.

Academic Affairs makes the dossier and confidential supplemental file available to the FSC and Dean.

Within five business days of receipt of reviews from the DPTC and Chair (or Marlboro Institute Director of Faculty Development), the Candidate has the right to address a written response to the reviewers at the next level.

Note: Candidate does not have access to confidential supplemental file at any time.

April 1

FSC completes its review and forwards a copy to the Provost, Chair (or Marlboro Institute Director of Faculty Development), DPTC Chair, and the Candidate. After this deadline, the FSC forwards an informational copy to the Dean.

Dean completes review and forwards a copy to the Provost, Chair (or Marlboro Institute Director of Faculty Development), DPTC Chair, and Candidate. After this deadline, the Dean forwards an informational copy to the Chair of the FSC.

Within five business days of the FSC's and Dean's review, the Candidate has the right to address a written response to the reviewers at the next level.

Note: Candidate does not have access to confidential supplemental file at any time.

April 15 Deadline for Candidate to withdraw from consideration for promotion and/or tenure by notifying Dean in writing.
April 22

Provost delivers written recommendation to the President with copies to the Candidate, the Candidate’s Dean, and the Chairs of the FSC and DPTC. The Provost forwards the candidate’s dossier to the President of the College.

Within five business days of receipt of the Provost’s review, the Candidate has the right to address a written response to the reviewers at the next level.

April/May*** The President of the College makes a recommendation to the Academic Affairs Committee of the Board of Trustees. The Provost presents all promotion cases to the appropriate committee of the Board of Trustees. The appropriate committee of the Board votes and submits a recommendation to the Board of Trustees. The Board of Trustees votes on the motion of the Committee. Within five business days of the Trustees’ decision the Provost will notify the Candidate in writing, electronically.

*If the deadline dates fall on a weekend or holiday, the deadline will be the next business day.

**Indicates Faculty Handbook dates.

***Exact dates of the December 2024 appropriate Board of Trustees committee meeting and April/May 2025 Board of Trustees meeting to be determined.