Photocopies and Digital Reproductions
Policies & Procedures
- Patrons who wish to request photocopies or digital reproductions of Emerson College Archives & Special Collections (ECASC) materials must read, complete, and abide by the code terms of, the Request for Reproductions/Application for Permission to Publish form.
- Due to limited staff availability, photocopying and digital reproduction requests will be limited to 50 pages.
- ECASC does not offer rush service. Standard turnaround time for orders is one to two weeks, though this may vary depending on the size and complexity of the order.
- ECASC is not currently able to provide photographic prints.
- Digital reproductions delivered electronically via email or web server will not require a postage/delivery fee.
- Photocopy, digital reproduction, and postage fees do not include fees for research services or permissions.
Resolutions & Formats
Archives staff use standard resolutions and formats for digitizing images and audiovisual materials. Researchers must indicate if alternate resolutions or formats are desired.
- Low resolution images: 72 dpi, TIFF file format.
- Hi-resolution images: 600 dpi, TIFF file format.
- Video: MOV (Apple ProRes 422 (HQ)) or MP4 (H.264 video (2400 kbps), AAC audio (128 kbps)).
- Audio: MP3 (44.1 KHz, 16-bit,) or WAV (96khz, 24bit).
Special Emerson Community Rates
- Current students, faculty, and staff seeking to use ECASC materials for class assignments, student organization activities, or projects completed as part of their employment at Emerson College will receive up to 25 photocopy pages, 15 low resolution digital reproductions, or 5 hi-resolution digital reproductions at no cost, except for postage and CD/DVD fees.
- Current students, faculty, and staff will receive a 20% discount on personal (non-College related) orders.
- Alumni will receive a 10% discount on all orders.
| Photocopy & Digital Reproduction Fees |
|---|
| USPS Postage (contiguous U.S.) | $5 per envelope or box. Expedited shipping may incur additional fees. |
| USPS Postage (Alaska, Hawaii, Puerto Rico) | $10 per envelope or box. Expedited shipping may incur additional fees. |
| CDs/DVDs | $5 per CD/DVD |
| Photocopies | First 10 pages are free, and then subsequent copies are:
Letter size, $0.25 per page; Legal size, $0.35 per page |
| Low resolution digital reproductions (72dpi, max 11” x 17”) | $5 per scan. |
| Hi-resolution digital reproductions (600dpi, max 30” x 40”) | $15 per scan. |
| Digital reproductions of materials larger than 30” x 40” | These orders will be assessed and accepted on a case-by-case basis. Fees are discretionary. |
| Audio and video reproductions | Already digitized files, $25 per file. Undigitized items completed onsite, $25 per hour (1 hour minimum charge).
Orders that must be completed by a vendor will be assessed and accepted on a case-by-case basis. Fees are discretionary. |
Permissions
Policies & Procedures
- Patrons wishing to publish or otherwise distribute ECASC materials in physical and/or digital form must complete, and abide by the terms of, the Request for Reproductions/Application for Permission to Publish form. Permission to publish/distribute is granted only when a representative of Emerson College countersigns this application.
- In cases of works in which Emerson College does not own the copyright and that are not in the public domain written permission must be secured by the applicant from the artist, his/her agent, or the copyright owner and provided to Emerson College before a copy of the work will be released.
- It is the responsibility of the applicant to obtain permission to publish reproductions from the owner of copyright (the institution, the creator of the record, the author, or his/her transferees, heirs, legatees, or literary executors) and to contact any subjects portrayed in works when such permission is required under relevant privacy laws.
- Permissions fees do not include fees for research services, photocopies, digital reproductions, or postage.
Special Emerson Community Rates
- Current students, faculty, and staff seeking to use ECASC materials for class assignments, student organization activities, or activities related to Emerson employment are exempt from permissions fees.
- Current students, faculty, staff, and alumni seeking to use ECASC materials for personal (non-Emerson College related) projects will receive a 20% discount on permissions fees.
| Audiovisual Materials: Media Productions |
|---|
| | Personal | Academic & Non-Profit (501c3) | Commercial/For Profit |
| Motion Picture Production (Theatrical or Direct-to-Home Release) | N/A | $60 per second | $75 per second |
| Television Broadcast Production | N/A | $30 per second | $50 per second |
| Advertisement (Broadcast, Podcast, etc.) | $20 per second | $30 per second | $40 per second |
| Training Production | $15 per second | $25 per second | $30 per second |
| Internet-Based Broadcast Production | $20 per second | $25 per second | $30 per second |
| Independent Moving Image Production | N/A | $30 per second | $40 per second |
| Broadcast Bundle* | N/A | $100 per second | $120 per second |
*Includes television broadcast, internet-based broadcast, companion website, companion book, and home video/DVD.
| Audiovisual Materials: Other Uses |
|---|
| | Personal | Academic & Non-Profit (501c3) | Commercial/For Profit |
| Decorative Display (Business/Workplace) | N/A | $10 per second | $20 per second |
| Website | $15 per second | $30 per second | $40 per second |
| Physical Exhibitions | N/A | $10 per second | $15 per second |
| Performance or Presentation (Single Use) | $10 per second | $20 per second | $30 per second |
| Physical Exhibitions (Per-Image) |
|---|
| | Non-Permanent Exhibit | Permanent Exhibit |
| Commercial/For-Profit | $25 per year | $200 |
| Academic & Non-Profit (501c3) | $0 for up to 1 year, then $12 per year | $100 |
| Interior of Print Books and Scholarly/Professional Journals (Per Image, Single Edition*) |
|---|
| | Print Run < 5,000 | Print Run 5,001 to 10,000 | Print Run 10,001+ |
| Dissertations & Theses | $0 | N/A | N/A |
| Academic & Non-Profit (501c3) | $25 | $100 | Fees are discretionary. |
| Commercial/For Profit | $75 | $150 | Fees are discretionary. |
*Each subsequent edition is 50% of the applicable fee per image.
| Interior of Print Magazines and Newspapers (Per Image, Single Use) |
|---|
| Circulation < 1,000 | $25 |
| Circulation 1,001 to 10,000 | $100 |
| Circulation 10,001 to 50,000 | $150 |
| Circulation 50,001 to 100,000 | $300 |
| Circulation 100,000+ | $500 |
| Websites, Online Videos, Multimedia, and Digital Publications (Per Image, Single Use) |
|---|
| Personal | $50 |
| Academic & Non-Profit (501c3) | $100 |
| Commercial/For Profit | $200 |
| Television, Cable, or Satellite Broadcast (Per Image, Single Use) |
|---|
| Local | $100 |
| National | $150 |
| Worldwide | $200 |
| Films and Videos (Per Image, Single Use) |
|---|
| Educational | $75 |
| Commercial | $200 |
| Print Advertising, Promotional Materials, and Jackets/Covers(Per Image, Single Advertisement) |
|---|
| | Print Run < 5,000 | Print Run 5,001 to 10,000 | Print Run 10,001+ |
| Academic & Non-Profit (501c3) | $75 | $150 | Fees are discretionary. |
| Commercial/For Profit | $125 | $200 | Fees are discretionary. |
Research Services (Alumni and External Researchers)
Policies & Procedures
- ECASC staff members can conduct research for alumni and non-Emerson patrons who are unable to visit Emerson College.
- Due to limited staff availability, the amount of paid research conducted by ECASC staff is limited to eight hours.
- Research that is not completed on the hour will be pro-rated.
- ECASC staff may refuse requests for research services during busier times of the year.
- Turnaround time for conducting research varies by project and the number of hours required, but usually falls between 3 and 10 business days.
- Research services fees do not include fees for photocopies, digital reproductions, permissions, or postage.
| Research Services Fees |
|---|
| Research Services Up to 1 Hour | Free |
| Research Services 2 to 8 Hours | $35 per hour |
Yearbooks
ECASC maintains a small collection of extra copies of yearbooks. Alumni are welcome to request a copy for a suggested donation of $20. If the yearbook must be mailed (within the U.S.), a fee of $5 per envelope/box will be charged for postage. ECASC does not guarantee that it will have the requested copy and will notify patrons if no copy is available.
Payments
Payments for services can be made using a credit card on the Archive’s Touchnet website: https://secure.touchnet.com/C20723_ustores/web/store_main.jsp?STOREID=36&SINGLESTORE=true
For questions, please contact us at archives [at] emerson.edu (archives[at]emerson[dot]edu) or 617-824-8301.