Faculty members should consult Policies and Procedures Governing Reappointment and Faculty Review in the Faculty Handbook.
Note: If deadline dates fall on a weekend or holiday, the deadline will be the next business day.
First-, Second-, Fourth-, Fifth-Year Pre-Tenure Faculty
First- and second-year faculty members meet with their Department Chair (or Marlboro Institute Director of Faculty Development) to discuss teaching and research/creative/professional/service activities performed during the past year. This discussion is meant to build toward the dossier required in the third-year review.
Fourth and fifth end-of-year discussions will address any issues identified in the third-year review and will assist the faculty member to prepare for the tenure review.
In preparation for this annual discussion, faculty members will provide their Department Chair (or Marlboro Institute Director of Faculty Development) with an up-to-date curriculum vita. It is suggested, but not required, that faculty members also provide reflective talking points that describe the research trajectory and/or creative activities, teaching practice (including highlights and possible challenges) and service interests. These can be delivered orally or in writing, according to the preference of the faculty member.
The Department Chair will provide guidance verbally and then summarized in a letter to the faculty member, with copies to the Dean and AVP for Academic Affairs.
First-, Second-, and Fourth-Year Pre-Tenure Faculty Meeting Timeline
| date | action |
|---|---|
| May 1, 2025 | First-, Second-, and Fourth-year pre-tenure faculty members meet with their Department Chair (or Marlboro Institute Director of Faculty Development). |
| May 30 | The Department Chair (or Marlboro Institute Director of Faculty Development) summarizes discussion in a letter to the faculty member, with copies to the Dean. |
Fifth-Year Pre-Tenure Faculty Meeting Timeline
| date | action |
|---|---|
| January 31, 2025 | Fifth-year-pre-tenure faculty members meet with their Department Chair (or Marlboro Institute Director of Faculty Development). |
| February 18 | The Department Chair (or Marlboro Institute Director of Faculty Development) summarizes discussion in a letter to the faculty member, with copies to the Dean. |
Third-Year Reviews
Note: DPTC peer teaching reviews may be conducted in the fall semester.
| date | action |
|---|---|
| March 3, 2025 | Candidates submit dossier to Chairs (or Marlboro Institute Director of Faculty Development). |
| May 1 |
Chairs (or Marlboro Institute Director of Faculty Development) and DPTCs complete independent reviews and forward them to the relevant Dean with copies to the Candidates. Chairs (or Institute Director of Faculty Development) and DPTCs send copies of their reviews to each other. The Candidate may respond in writing to any level of review prior to receipt of the written notice of re-appointment or non-reappointment from the Provost. |
| June 30 |
School Deans review Chairs’ and DPTCs’ recommendations and dossiers and submit recommendations to the Provost with copies to the Chairs, Candidates, and DPTCs. The Dean of Liberal Arts reviews the recommendations from the Marlboro Institute Director of Faculty Development and Marlboro Institute DPTC and submits recommendations to the Provost with copies to the Marlboro Institute Director of Faculty Development, Marlboro Institute DPTC and candidates. The Candidate may respond in writing to any level of review prior to receipt of the written notice of re-appointment or non-reappointment from the Provost. |
| August 15 | The Provost notifies Candidates of renewal or non-renewal. |
Tenured Faculty
| date | action |
|---|---|
| October 1, 2024 | Each tenured faculty member submits to the Department Chair or Dean of Liberal Arts a report of activity in the areas of teaching, research / creative / professional activities, and service performed in the preceding year; a current curriculum vita; and a workload request for the following academic year. |
| October 1 to December 16 | Each tenured faculty member meets with the Department Chair or Dean of Liberal Arts to discuss the faculty member’s teaching, research/creative/professional activities, service, annual report and workload request. Based on the discussion, the Department Chair or Dean of Liberal Arts assigns courses and decides on requested equivalencies. |
| May 1, 2025 | Every four years (since the last promotion) each Associate Professor will meet with the Department Chair and School Dean– or Dean of Liberal Arts in the case of Marlboro Institute faculty – to consider the faculty member’s progress toward promotion to Full Professor. A faculty member may request a developmental meeting with the Chair and Dean (or Dean of Liberal Arts) at other times as warranted. |