Furniture Purchasing Process

This guide outlines the process for purchasing furniture at Emerson College, ensuring a clear and consistent approach for all departments.

Who Does This Apply To?

This guide applies to all Emerson College departments purchasing any type of furniture.

Offices - New Construction and Gut Renovations

For new construction and complete renovations, the Facilities budget will be used, and Facilities will create the purchase requisition.

Replacement of Older Furniture

Wear and Tear Issues

For furniture showing significant wear and tear, please check with Facilities (facilities [at] emerson.edu (facilities[at]emerson[dot]edu)) to see if there is any suitable replacement furniture in our inventory. If not, the Facilities team will review and determine whether repair or replacement is appropriate. Working with stakeholders, Facilities will identify furniture options and create the purchase requisition.

• The replacement of furniture in common areas, lounges, computer labs, conference rooms and classrooms will be the expense of the Facilities Department.
• The cost of replacement furniture in offices will be an expense of each specific department.

Office Furniture Requests by Departments

Office furniture purchases are paid for by the requesting department. Facilities will provide appropriate furniture held in storage. If none, Facilities will review and approve purchases, ensuring that they meet all fire codes and college standards. Facilities will create the requisition and the requesting department will provide a cost center number, fund, program and spend category for this item.

Steps for Purchasing Office Furniture

1. Submit Request to Facilities:
   • To initiate a furniture purchase, departments can submit a furniture request through the work order system at facilities.emerson.edu.
   • Include details such as desired dimensions and material.
   • Specify if the furniture needs to match existing furniture in a particular suite.
2. Facilities Obtains Proposal
   • Facilities will obtain a proposal from the furniture supplier and will ensure it meets fire code requirements and college standards.
   • The proposal will include specifications based on the request and any applicable fees.
3. Review Quote and Provide Budget Details:
   • Departments will review the proposal provided by Facilities to ensure it accurately reflects what is being ordered, including delivery costs.
   • The requesting department will provide a cost center number, fund, program and spend category for this item.
4. Order and Delivery
   • Facilities will promptly place the order, provide the department with an ETA, and coordinate delivery and installation.