The high quality of the Student Employment Program begins with effective leadership from department supervisors.
To ensure standards of fairness, excellence, and compliance with College policies are met in the workplace:
- You will not permit students to work until you have received a Work Authorization email from the Student Employment staff.
- You will review the Payroll Schedule and all deadlines with your student.
- You will sign your Student Employment timesheets by 12 pm on the day they are due, according to the posted payroll schedule.
- You will ensure students do not work more than 20 hours per week when classes are in session and more than 40 hours per week when classes are not in session.
- You must retain a copy of all of the course schedules for your student employees each semester to ensure they do not work during scheduled class time.
- You are required to monitor that student workers take a half-hour unpaid break if working 6 or more consecutive hours.
- You will complete a new work authorization for each academic year and each summer for all students you employ.
- You will attend the annual Student Employment Supervisor meeting.
- You will notify the Student Employment Coordinator of any changes to your students' current supervisor; any new contact information must be disclosed in a timely fashion.
- You will read and comply with Student Employment email announcements throughout the year.
- You will set hourly rates based upon job responsibilities and the number of years a student has worked in that position. Students working in the same position with similar levels of experience must be paid the same amount, whether they are undergraduate students or graduate students.
- You will pay your students at least state or federal minimum wage (whichever is higher) and comply with pay grades set forth by the Student Employment Coordinator.
- You will outline basic work expectations and responsibilities to each of your student employees.
- You will notify the Student Employment Coordinator of any change in status of any of your student employees.
- You will provide all students with two weeks notification before termination of employment.
- You will be responsible for departmental payments initiated by changes in a student’s Federal Work Study award.
- You will keep an accurate and timely written record of each student’s daily work schedule for timesheet completion and will make this written record available to the Student Employment Coordinator upon request.
- You will provide warnings for students who do not complete timesheets by the deadline, and will terminate students who do not complete timesheets five times in one semester.
- You will verify that each week, all your student employees have submitted their timesheet, and that you have approved each timesheet.
- You will set up a delegate to approve time when you will be out of the office.
