The Office of Student Engagement and Leadership (SEAL) supports and fosters the development of student-led co-curricular and extracurricular activities at Emerson. Emerson clubs and organizations provide students with valuable opportunities to connect their classroom learning to practical experiences outside the classroom. Students have the opportunity to be involved in management, leadership, and interpersonal relationships that encourage them to develop both personally and professionally while building meaningful networks with fellow students, faculty, staff, alumni, and community members.

In addition, Student Engagement and Leadership supports the campus community through the management of The Commons @ 172 Tremont, spaces within the Max Mutchnick Campus Center, the Cabaret, and other community spaces, as well as hosting programs such as the Emerson Recognition and Achievement Awards, Student Organization Reactivation Workshops, Strengths Seminar, and the Emerson Leadership Academy. 

Campus-wide Policy

SEAL helps support several campus-wide policies that ensure the safety and security of our campus community.

Peer to Peer File Sharing

In 2008, the US Congress passed the Higher Education Opportunity Act, which among other things, requires that colleges assist in the effort to effectively combat copyright infringement. This legal requirement applies to unauthorized distribution of copyrighted materials by users of the College’s computing network. A copyright holder or its representative may notify the College of unlawful activity, and the College is required to take action in response. Reports of copyright infringement are referred to the Office of Community Standards and alleged infringers may face disciplinary action.

In addition, copyright holders and their representatives may take legal action against infringers. Courts may award the victim actual damages or statutory damages per work infringed

Read the entire Peer to Peer File Sharing Policy.

Film Shoots

Students, whether in a student organization or an academic project, are required to register to abide by the Visual and Media Arts Student Production and Safety Policies.

As part of policy, all film shoots via the VMA Portal, located on the VMA Student Production and Safety Guidelines. The VMA Portal is a one stop shop to help support students participating in film shoots. 

Utilizing the VMA Portal will allow students to submit projects, safety forms, insurance forms, location permits, minors guidelines, contracts, locations, and other necessary documents. In doing so, the VMA Safety Director and respective space managers will be notified for approval. 

All film shoots must be registered via the portal to be able to proceed. 

Student Travel

Students traveling on behalf of the college are required to register their trip via the Trip Registration form. Students are required to use this form if their travel extends beyond the boundaries of the MBTA, including any trips on the Commuter Rail. This form must be completed at least 10 business days before the trip occurs. 

In order to participate in a trip, all student participants must be in good academic standing (having a cumulative GPA of 2.0 or above) and disciplinary standing with the college.

In case of an emergency, SEAL and ECPD will have a record of your trip itinerary and a list of all participants and their emergency contacts.

Poster and Flyers

All currently enrolled students and student organizations must have their posters/flyers reviewed and approved for posting. All hard-copy postings must have an official SEAL Approval Stamp. Campus departments and academic departments do not need to have their posters approved. All departmental postings should clearly display the sponsoring department and take down their posters within 3 weeks after posting.

Posters are approved in the Campus Life Suite, located in Walker 411. The office is open from 9:00 a.m. to 5:00 p.m. Monday through Friday. Bring one copy of your poster for approval. You will be given an approval stamp to place on your poster and you may make copies of the poster with the approval stamp. We do not accept any digital submissions.

All posters must include an Emerson College email address clearly listed on the poster for approval. 

Posters will not be approved if they imply an event where underage students may be served alcohol or non-College events. 

Posters may be placed on bulletin boards only. No posters may be placed on walls, in elevators, stairwells, fire escapes, doors, windows, bathroom stalls, mirrors, fences, light posts, or trees. Failure to comply will result in your poster being removed, potential loss of posting privileges, student organization affiliation, and potential referral to Community Standards. 

Read the entire Campus Posting Policy

Reserving Campus Spaces

All community members may utilize Spacebook to access, view,  and reserve specific locations on campus. Spacebook is accessible through any standard internet browser at spacebook.emerson.edu. 

Submitting a request does not mean the space is confirmed. Once a request is reviewed by the managing department, a space confirmation will be sent. Cancellations should be made in advance online or by contacting the managing department. All college policies must be complied with at all times within the spaces. 

Individuals reserving the room may be held responsible for any damages to equipment or physical spaces while utilizing the space. 

Failure to abide by the space guidelines may result in a policy violation and limit on future bookings. 

Review more information regarding booking spaces at Emerson.

Student Organization Specific Policy

SEAL maintains affiliated student organization specific policies that ensure the safety and security of our campus community.

EmConnect Roster

EmConnect is the official place of record for all student organizations. To maintain affiliation with the college, all student organizations must update their roster at the beginning of each semester. Failure to update (and remove former members) may result in probation or disaffiliation of your organization, which will result in a loss of funding. 

Advisor

All affiliated student organizations are required to have a full time faculty or staff member serve as an official advisor to their organization. This role must be included on the organization’s EmConnect roster. Exact duties of the advisor may differ from organization to organization. We expect student organizations to touch base with their advisor at least once a month. 

Failure to have a full time faculty or staff advisor will result in your organization being frozen until a new advisor is found. This will result in the organization not having access to funds or ability to reserve space.

Membership Removal

SEAL must ensure all students have the right and access to participate in educational activities across campus. As such, a student organization does not have the right to remove another student from participation in their club or organization. 
Membership removal must be connected to sanctions provided by the Office of Community Standards or the Office of Access, Equity, and Title IX. 

If an organization needs to report a violation of the code of community standards, you may do so via Share a Concern - emerson.edu/shareaconcern. If you wish to report conduct prohibited by the college’s Power-Based Interpersonal Violence (PBIV) Policy, including sexual harassment, sexual assault, stalking, and relationship violence, please do so via email at titleix [at] emerson.edu

Individual members who have been impacted by PBIV may request Supportive Measures, including no contact orders or stay away directives, to prohibit further PBIV and provide for continued access to participate in academic activities. Those orders may be issued through the Office of Access, Equity, and Title IX.

Fundraising

Individual students are not permitted to use Emerson resources or facilities to raise funds for themselves or personal projects.

Organizations may participate in fundraising activities by registering their fundraising events on EmConnect via the Organizational Events tool. A letter of approval from both the organization advisor and the organization of which funds are being raised are required.

Students enrolled in the Business Studies and Entrepreneurial Studies programs are exempted during academic events with approval from the Director of Student Engagement and Leadership, as well as faculty members.

Off-campus Events

Events held off-campus using, or implying, the Emerson College name, utilizing the Emerson College accounting system and SGA allocated funds, or off-campus events publicized on campus are subject to all College policies and procedures as events held on campus. In addition, to utilize an off campus facility, students must arrange for a contract between the facility and the College. The Director of Student Engagement and Leadership is the College designee authorized to enter into contractual agreements with an off campus facility on behalf of the student organization.  

Contracts

For events, performers, rights, or spaces, a contract must be reviewed and signed by the Director of Student Engagement and Leadership. Contracts signed by student or advisors will not be honored.

If your event or program requires a contract, please contact the Director of Student Engagement and Leadership at least six weeks prior to the event. 

And of course, the SEAL team is available for assistance with individual initiatives or the creation of new organizations. For general assistance or questions, email the SEAL team at seal [at] emerson.edu.